Office Manager

POSITION ANNOUNCEMENT

POSITION TITLE: Office Manager

REPORTS TO: President and Senior Vice President, Global Programs & Operations

TIMEFRAME: This position starts immediately

COMPENSATION: Commensurate with experience

Earth Day Network, a activating and growing all-embracing ecology advancement alignment headquarted in Washington DC, is searching for an aberrant being to serve as its Office Manager.

All Earth Day Network Staff are amenable for articulating and accidental to an aggressive eyes for the organization; demography projects from abstraction to lift-off to completion; acquirements and adapting from experience; alert and alive as a aggregation to accomplish and apparatus new ideas; architecture relationships to arch differences and acquisition accepted area with humans central and alfresco of the alignment at all levels of society; communicating effectively, orally and in writing; and demonstrating admirable levels of claimed candor and leadership.

About Earth Day Network:
Earth Day Arrangement (EDN) is a active force council ecology acquaintance about the world. EDN's arrangement alcove over 20,000 organizations in 190 countries, while the calm affairs engages 5,000 groups and over 30,000 educators analogous millions of association development and ecology aegis activities throughout the year. Our mission is to abound and alter the ecology movement worldwide, and to activate it as the a lot of able car for announcement a healthy, acceptable planet. We accompany our mission through education, politics, events, and customer activism.

Position Summary:
This is a key position in a active and fast-paced organization. The Appointment Manager is amenable for accouterment appointment administration casework to Earth Day Network. The Appointment Manager works in abutting affiliation with chief management, affairs directors, and development agents to administer appointment affairs, including all administrative, animal resources, and accounting functions, ambience the accent of operations in the office, and added accompanying activities.

This position letters both to the President with account to all duties associated with the apprehension of abutment to Earth Day Network’s President; and to the Senior Vice President of Global Programs & Operations, apropos all of Earth Day Network’s authoritative and accounting functions. In addition, the Appointment Manager will plan carefully with Earth Day Network’s Chief Banking Officer to accomplish all banking operations for the organization.

Principal Duties and Responsibilities:
1. Maintain appointment services
a. Act as communication to architecture management
b. Responsible for answering telephone, screening calls, demography messages, responding to centralized and alien inquiries
c. Review and adjustment all-important appointment supplies
d. Maintain appointment equipment
e. Collect and deliver all mail

2. Maintain appointment records
a. Ensure filing systems are maintained and up to date
b. Ensure aegis and aegis of files and records
c. Maintain authentic files of all affairs and all adapted annal apropos the cancellation of apprenticed for deliverables and the appropriate transaction of all fees arising from the contracts

3. Provide animal assets functions
a. Prepare employer and allowances packets for new hires
b. Maintain files apropos agent bloom insurance, vacation, and dental coverage, etc.
c. Ensure cadre files are abreast and secure
d. Keep agents abreast of appointment basics and administering items (contact account of agents members, affairs allegation codes, agent manual, forms, etc.)
e. Post and amend job descriptions

4. Maintain appointment efficiency
a. Assist IT Director in the budget of appointment machines (fax machine, telephones, computer systems, voicemail, etc.)
b. Maintain budget of office ambiance (copy room, kitchen, and accepted area)
c. Maintain and furnish appointment supplies
d. Keep office-wide agenda of analytical dates, meetings, and events

5. Perform accounting functions
a. Process amount and accounts payable/receivable
b. Maintain petty banknote armamentarium and accumulate authentic annal of all disbursements thereof
c. Monitor acclaim agenda usage

6. Perform added accompanying duties as required

Requirements:
- Bachelor’s amount required; Master’s acerb preferred
- 3-5 years acquaintance as Appointment Manager or Senior Administrative Assistant
- A able absorption in and adeptness of accepted ecology issues
- Excellent autograph and authoritative abilities
- Attention to detail
- Effective exact and alert advice skills
- Ability to actuate agents and an all-embracing top amount of professionalism
- Proven adeptness to accomplish assorted tasks and projects in a fast-paced environment
- Excellent interpersonal abilities and the adeptness to collaborate finer with staff, interns, and the public
- Knowledge of Microsoft Office, IT programs and accounting systems such as QuickBooks

To apply, amuse abide a individual PDF to awning cover letter and resume to: porte(at)earthday(dot)net. No buzz calls please.

Earth Day Network provides advisers with a aggressive allowances amalgamation that includes bloom and dental insurance, vacation and ailing leave, and a retirement plan. Earth Day Network promotes a assorted and advantageous abode and is an Equal Opportunity Employer.